Asset Replacement

This page reviews everything related to replacing assets, how to access the page, and how to create a replacement bond for assets.

To access the “Asset Replacement” page and how to create an asset replacement document:

To access the “Asset Replacement” page, please follow the following instructions:

• First, navigate to the Assets screen from the main menu by clicking on the option related to Assets. Then, a window with operations will appear, where you will click on it.
• When you are in the operations window, you will need to select the link labeled “Asset Replacement,” which will allow you to access the relevant page.

By following these steps, you can easily reach the Asset Replacement page.

Concept of “Asset Replacement” Documents:

Asset Replacement documents are accounting and legal procedures carried out to record the complete loss of a fixed asset due to an unrecoverable incident, such as a complete equipment or machinery burnout. They are also referred to as “fixed asset loss,” and it is a process that involves recording the book value of the asset (the accounting value) as a loss in the company’s accounting records.

• Asset Replacement documents come with a set of steps and procedures:

1. 1. Verification of Complete Loss: The company needs to verify that the fixed asset is entirely damaged and no longer usable, usually by conducting a technical assessment of the asset’s condition.
   2. Recording the Loss: After confirming the complete loss, the loss is documented in the accounting records using an amount that reflects the net value of the asset. This means that the company records a loss that reflects the value previously recorded for this asset, minus any accumulated depreciation. This process is automatically executed through the system and will be explained in detail later.
   3. Insurance Compensation (if applicable): If the assets are insured, the company can file a claim with the insurance to recover losses resulting from the damage.
   4. Impact on Financial Statements: Recording the loss of a fixed asset will affect the company’s financial statements, increasing the net losses for the period in which this action is taken.

In conclusion, Asset Replacement documents are an important accounting procedure that helps companies record and document the complete loss of their fixed assets, ensuring compliance with local and international accounting and financial reporting standards.

Explanation of How to Execute “Asset Replacement” Documents:

Executing Asset Replacement documents is the process of recording the company’s disposal of damaged or unusable fixed assets. Let’s go over the basic steps to carry out this process:

• Basic Asset Replacement Information:

1. 1. Selecting Asset Location: Before creating an Asset Replacement document, you must first specify the location that contains the fixed asset you want to dispose of.
   2. Document Creation Date: The creation date of the Asset Replacement document is automatically set to the current date, but you can modify it if necessary. This date reflects the date of the operation.
   3. Unique Reference for Asset Replacement: Each Asset Replacement document includes a unique reference used to identify it uniquely among other documents. This reference is typically a serial number that can be used to search for the Asset Replacement document in the future.

• List of Assets to Be Disposed of:

1. 1. Selecting Assets for Disposal: From this point, you’ll need to select the damaged fixed assets you wish to dispose of. You can choose them from the available assets list.
   2. Disposal Cost: The disposal cost is calculated automatically based on the net book value of the asset, which is the original purchase value of the asset minus the depreciation applied to the asset over time.
   3. Edit or Delete Assets: After selecting the assets and calculating the disposal cost, you can edit or delete any of the assets if necessary.
   4. Asset Verification: You need to ensure that the fixed asset you intend to dispose of is present in the selected location. The disposal process cannot be carried out if the asset is not available.
   5. Create Asset Replacement Document: When all details are filled in and the information is verified, you can click the “Insert Asset Replacement Document” button to create the document and document the disposal of the fixed assets.

These are the main steps to execute Asset Replacement documents accurately and systematically. This process helps achieve proper financial and legal documentation of the disposal of fixed assets.