Expense Voucher

This page provides all the information regarding the Expense Vouchers page, how to access it, its features, and how to create a new expense voucher.

Accessing the “Expense Voucher” Page:

• Start by clicking on the “Financial” menu in the main menu.
• Next, click on “Vouchers” available in the top bar of the page.
• Then, click on the “Expense Voucher” link.

Using these steps, you can easily access the Expense Vouchers page.

Options and Features of the “Expense Voucher” Page:

• Diverse Expense Sources in One Voucher: The system allows you to add multiple expense sources in one voucher, making it easy and efficient to record your expenses, whether they are recurring or monthly. This approach enables you to consolidate all expenses originating from the same financial account, whether it’s an internal treasury or a designated bank account, by recording them in one voucher.
• Payments to Customers: This page easily facilitates making payments to your customers in a smooth and straightforward manner. You can execute payment operations by selecting customers from the dropdown menu available at the top of the page, labeled “Pay to.” Once you choose the type of customers through the filter, another filter will appear, listing all available customers in the system. You can conveniently select the relevant customer for payment. When you choose the customer, the general ledger associated with the customers will automatically appear at the bottom of the page. This approach simplifies and streamlines payment operations, providing a comfortable and efficient experience for both you and your customers.
• Payments to Suppliers: This page also easily facilitates making payments to your suppliers in a smooth and straightforward manner. You can execute payment operations by selecting suppliers from the dropdown menu available at the top of the page, labeled “Pay to.” Once you choose the type of suppliers through the filter, another filter will appear, listing all available suppliers in the system. You can conveniently select the relevant supplier for payment. When you choose the supplier, the general ledger associated with the suppliers will automatically appear at the bottom of the page. This approach simplifies and streamlines payment operations, providing a comfortable and efficient experience for both you and your suppliers.
• Linking Lines to Separate Branches: This page provides you with a detailed and organized view of the details. You can link each line of the expense voucher to a specific branch, making it easier to understand accounting transactions in more depth and clarity.

Explanation of How to Create a New “Expense Voucher”: In this guide, we will detail how to create a new expense voucher, focusing on the steps and essential details to successfully complete this process.

• Basic Data for the Expense Voucher:

  1. Expense Voucher Creation Date: This date is automatically set according to the current date but can be edited as needed.
  2. Expense Voucher Reference: This is a unique number used to distinguish this voucher from other documents.
  3. Pay to: This acts as a filter to select the beneficiary of the expense voucher, whether it’s a customer, supplier, variable, or quick input. Quick input can be used to prepare multiple accounts with their values and custom branches, making it easy to record recurring expenses efficiently.
  4. Financial Account: Specify the financial account from which the payment was made, whether it’s a treasury or a bank account.
  5. Balance Verification: You can check the available balance in the financial account before executing the voucher to ensure the required funds are available.

• Beneficiary Table for the Voucher:

  1. Select General Ledger: Choose the general ledger associated with the voucher, i.e., the recipient of the expense.
  2. Select Company Branch: Choose the appropriate branch within the company related to the current line.
  3. Analytical Sector (Optional): If necessary, you can specify the analytical sector related to the line.
  4. Enter the Value: Specify the line value.
  5. Add the Line: After filling in the details, add the line to the voucher. This process can be repeated as needed.
  6. Add Notes: You can add additional notes for each line or account, as well as a general note for the voucher itself.

Once all details are completed, click the “Insert Expense Voucher” button to successfully create the voucher.