General Accounts

“In this page, you will find everything related to the General Accounts page, how to access it, its concept, and a detailed explanation of how to add, edit, and delete General Accounts.

To access the “General Accounts” page, please follow these instructions:

• Start by clicking on the “Financial” menu in the main menu.
• Then, click on “Financial Structure” available in the top toolbar of the page.
• Next, click on the link “General Accounts.”

Concept of “General Accounts”:

• “General Accounts” in the field of accounting are the foundation in the financial account tree. These accounts represent the core of financial arrangements and are also known as the “General Ledger.” This account is the heart of the account tree, branching out from the top-level classifications known as “Account Groups.” Account Groups further branch into “Main Account Classifications.”

Illustrative Example: To illustrate the concept practically, the account tree consists of “Main Classifications” such as “Assets” and “Liabilities.” These classifications branch into smaller groups like “Fixed Assets” and “Current Assets.” This is where “General Accounts” come into play, which are the accounts that form the backbone of accounting entries. These accounts include “Bank Account,” “Cash Account,” “Building Account,” and so on.

Conclusion: In short, the concept of General Accounts represents one of the fundamental pillars of accounting, where this account serves as a starting point for any accounting system. Through its hierarchical structure, organizations can organize and classify their financial activities in an organizational way that facilitates financial data tracking and analysis.

Explanation of Adding a New “General Account”:

• Adding a new account starts with assigning a unique code to the new account, representing the account. Ensure that no two accounts share the same code.
• Name the account descriptively, making sure it clearly reflects the nature of the account.
• Choose the account group to which the account belongs. This step contributes to organizing accounts logically within the structure.
• Specify the account’s status. The account’s status is a crucial part of the addition process. If the account is inactive, it means it will be invisible or temporarily non-operational until its status is changed.
• Changing the status from inactive to active: You can change the account’s status from inactive to active by viewing inactive accounts and clicking the “Show Hidden” button. Then, press the “Add Account” button.

By following these steps, General Accounts can be added easily and systematically. By defining the account code, adding a clear name, selecting the account group, and specifying its status, organizations and companies can organize their accounting structure and facilitate financial recording and monitoring..

Explanation of Editing or Deleting a “General Account”:

• Editing a General Account:

  1. Search for the account you want to edit using the account filters. These filters will help you quickly identify the account.
  2. Once you find the desired account, select it from the list.
  3. Make the necessary updates to the account information as needed.
  4. Update the account by clicking the “Update Account” button to save the changes.

• Deleting a General Account:

  1. Search for the account you intend to delete using the account filters.
  2. Select the account you want to delete from the displayed list.
  3. Click the “Delete Account” button to initiate the deletion process.
  4. Confirm the deletion when prompted. Click the “Confirm Deletion” button if you are sure about the deletion.

By following these steps, General Accounts can be edited or deleted with ease and efficiency. Using account filters, selecting the account, making necessary changes or confirming the deletion, users can manage their accounts in an organized and secure manner.”