General Ledger

Overview of the General Ledger Page – Access, Concept, and Features

Accessing the General Ledger Page:

To access the General Ledger page, please follow the following instructions:

• Start by clicking on the “Financial” menu in the main menu.
• Next, click on “Account Review” available in the top toolbar of the page.
• Then, click on the link labeled “General Ledger.”

Concept and Benefits of the General Ledger and Its Uses:

• Concept of the General Ledger:

The General Ledger is a fundamental accounting concept used to summarize and consolidate all financial and accounting transactions for an organization in a single report. This report presents detailed accounting information, such as transaction date, affected accounts, and their respective values. The General Ledger also summarizes financial transactions and displays the total balances of related accounts. This tool contributes to comprehensive financial and accounting analysis, providing finance and accounting managers with an overall view of the organization’s financial situation. This helps in making informed financial decisions and addressing any potential discrepancies in the accounts.

• Uses of the General Ledger Page:

  1. Financial Activity Analysis: The General Ledger is used to analyze the financial and accounting activities of the organization. By aggregating and summarizing financial transactions, managers and accountants can understand financial patterns and identify changes and trends over time.
  2. Financial Performance Assessment: The General Ledger helps assess the financial performance of the organization by presenting totals for all accounts.
  3. Total Balance Review: Users can view the total balance for each account, contributing to an understanding of the overall financial status of the organization.
  4. Detailed Data Monitoring: The General Ledger displays detailed information for each financial transaction, including its date, related accounts, and associated monetary values.
  5. Facilitating Financial Audits: It is used in financial auditing processes to ensure the accuracy of financial and accounting records and their compliance with accounting standards and regulations.
  6. Making Financial Decisions: It provides essential information for making strategic financial decisions, such as budget planning and investment of funds.
  7. Reviewing Financial Operations: It can be used to review daily financial operations, such as cash transactions, sales, purchases, and payroll.
  8. Viewing Records and Documents: Through the General Ledger, you can view any document stored in the system. This offers great flexibility in managing accounting records accurately and efficiently.
  9. Access to Accounting Journal Details: The General Ledger page allows you to easily view accounting journal entries associated with any document.

• Advantages of the General Ledger Page:

  1. Comprehensive Data Summarization: The page provides a comprehensive summary of all financial and accounting transactions for the organization, making it easy to understand and track financial activities in full.
  2. Clear and Comprehensive View: It offers a clear and comprehensive view of financial and accounting transactions, enabling managers and accountants to make more accurate decisions based on up-to-date information.
  3. Search Filters: The General Ledger page enhances efficiency by providing advanced filtering and search options. Users can use these filters to select specific sets of records and entries based on specific criteria. These filters will be explained in detail to ensure efficient use to meet user needs.

• Available Search Filters Include:

  1. Account Filter: Displays all transactions related to the selected account and allows the option to view documents for all accounts for a comprehensive view.
  2. Branch Filter: Allows you to review transactions related to a specific branch and also choose to view documents for all branches for a complete overview.
  3. Date Filter: Using this filter, you can specify a time period for document search. Select the start and end dates to display documents created or processed during this period.
  4. Sector Filter: Through this filter, you can specify an analytical sector for document search. Documents related to the selected analytical sector will be displayed, with the option to view documents for all sectors.
  5. Statement Filter: This filter facilitates searching based on the statement associated with the documents. Enter relevant text or keywords related to the statement, and the system will display all matching documents.
  6. Minimum and Maximum Value Filters: Specify a value range to view transactions with values falling between the minimum and maximum values.