inventory items

“In this page, you will find a detailed and comprehensive overview of all aspects of inventory items, along with precise instructions on how to add and input their basic data.

To access the inventory items page, please follow the following instructions:

• Start by clicking on the “Stores” menu in the main menu.
• Then, click on “Inventory Items” available in the top bar of the page.
• You will be directed to the “Manage Inventory Items” page, which displays all items added to the system.
• You can also edit the details of any item by simply clicking on the item link.

Using these steps, you can easily add and edit inventory items and organize them according to your needs.

Options and Features of the Inventory Items Page:

• The system offers a variety of actions related to inventory items. Whether you want to add new items, edit existing ones, or delete them as needed, whether these items are ready-to-sell products, raw materials for manufacturing, manufactured products, or services provided by the company.
• An easy-to-use interface is available for entering item details effortlessly. You can fill in key information such as name, description, and price if applicable. You can also select the item type and assign categorization tags for better inventory organization.
• In addition to data entry, you can review stored data in an organized and easily readable manner. This includes a list of all registered items with the ability to search and sort by various factors.
• Thanks to this page, you will be able to efficiently manage inventory for products, raw materials, manufactured products, or services. These tools will help you achieve higher efficiency and make better decisions based on accurate and up-to-date information.

Explanation of How to Add a New Inventory Item:

Start by clicking on the “New Inventory Item” link located at the top of the page.

• You will need to enter the general settings for the item, including:

1. 1. Item Code: Enter the global code for the product, which is a combination of numbers and letters used to uniquely identify a specific product. This code can take various formats, such as UPC or EAN barcode, and serial numbers. The GTIN (Global Trade Item Number) aims to provide precise product identification, making it easier for stores and consumers to identify and track the product.
   2. Item Name: Enter the name of the item you want to add to the inventory. It is recommended to also add a description that clearly reflects the item’s characteristics and features.
   3. Category: Choose the category to which the new item belongs, such as general categories or specific categories.
   4. Tax Type: Select the appropriate tax type for the item based on the applicable tax policies.
   5. Item Type: Choose the item type from the available options, whether it’s a manufactured product, service, or a product purchased for resale.
   6. Unit of Measurement: Choose the suitable unit of measurement for the item, such as pieces, kilograms, or liters, based on the relevant measurements for the item.
   7. Editable Description: If you activate this option, you will have the ability to edit the item description when using it in different system documents.
   8. Exclude from Sales and Purchases: You can activate one or both of these options as needed. If one of them is activated, the item will not appear in sales or purchase documents, according to your choice, while still appearing in other system documents.

• Once you have completed the above steps, you need to specify the general ledger accounts associated with the inventory item:

1. 1. Sales Account: Start by selecting the appropriate account for use in accounting entries related to sales documents associated with the inventory item you are adding. This account can be related to operations such as “sales invoices” and “sales returns” to record sales and return operations related to the item.
   2. Inventory Account: Choose the account that corresponds to the accounting entries for inventory movements associated with the inventory item you are adding. This account is used for operations such as “inventory receipts” and “delivery notes” to record incoming and outgoing operations related to the item.
   3. Cost Account: Select the account that suits the accounting entries for the cost of the added inventory item. This includes sales invoices and sales returns. This account contributes to determining the cost of the sold product or inventory item.
   4. Inventory Adjustment Account: In the case of inventory adjustment operations, you must select the appropriate account for use in accounting entries related to inventory adjustment documents for the inventory item you are adding.
   5. Operating Inventory Account: This account is used to record manufacturing and production operations. It is associated with manufactured items and is used in accounting entries related to work orders and product manufacturing stages. Its value is closed when the product manufacturing is completed and transferred to the inventory account.
   6. Production Lines: This account is used to link each manufactured product to its production lines. It helps track the manufacturing process for each product and monitor its production stages, contributing to cost determination and production management.

Note: The choice of general ledger accounts may vary depending on the type of item added, whether it is purchased for resale, a service, or a manufactured product. For example, in the case of a manufactured item, additional options may appear, such as “Operating Inventory Account – Production Lines.” In the case of a service-type item, options like “Inventory Account – Inventory Adjustment Account” may disappear.”

• After completing the previous steps, you will need to add an image for the product and carefully specify its status. Here are the steps for adding:

1. 1. Add an image for the product: Before proceeding to specify the product’s status, you must add a clear and realistic image of the product you want to add. This aims to provide a visual experience for customers and help them better identify the product.
   2. Choose the item status – Active/Inactive: In this step, you will need to make a decision about the product’s status, whether it will be active or inactive. You have two options:
      • Active: If you activate this option, it means that the product will be available for display and sale in the system.
      • Inactive: If you choose this option, the product will be hidden from the system and will not be visible to customers. This feature can be useful when you need to temporarily disable the product, such as when the product is currently unavailable or needs updates.

Finally, click the “Add New Inventory Item” button.”