Purchase Returns

“This page displays everything related to purchase returns, including the ability to edit and create new returns.

To access the Purchase Returns page, please follow these instructions:

• First, go to the Purchases screen from the main menu by clicking on the Purchases option. After that, the Invoice window will appear, and you should click on it.
• When you are in the Invoice window, you will need to select the link called ‘Purchase Returns,’ which will allow you to access the page related to returns.

Options and Features of the Purchase Returns Page:

• On this page, you will find an option to use filters like ‘Date – …….…,’ which can be accessed by clicking on the filter icon located on the left side of the page. Using these filters, you can query the returns in the system.
• You can view any existing purchase returns, with the ability to edit them according to your needs and requirements.
• You can also view the accounting entry associated with any return, through a custom button located at the end of each transaction.
• You have the ability to print any return and keep a hard copy of it.

Explanation of How to Create a New Purchase Return:

To create a new purchase return, you can click on the available link at the top of the page labeled ‘New Purchase Return.’ Please follow the following instructions carefully:

• Basic Purchase Return Information:

1. 1. Firstly, you will need to select the payee, which is the supplier you are dealing with, from the dropdown menu of available suppliers.
   2. The return date is automatically set according to the current date, but you can edit it if necessary.
   3. Each purchase return carries a unique reference that can be used to identify it, and this reference is a serial number that distinguishes the return from others.
   4. Additionally, you can select the branch of the entity to which you want to allocate the return through the dropdown menu of entity branches.
   5. The due date of the return is set by default according to the payment terms agreed upon with the supplier and recorded in their records.
   6. Payment terms are automatically displayed based on the terms registered with the supplier, and cannot be edited from the return page, but you can edit them from the supplier management page.
   7. The supplier’s reference is a unique number assigned to the return related to the supplier, based on their records, making it easier to link our returns to the supplier.
   8. Through the Purchase Returns page, you can check the available credit limit for the supplier.

• Warehouse Receipts Table:

1. 1. This table displays all warehouse receipts that have been invoiced in advance according to the selected supplier at the top of the return page.
   2. You can use the date search option at the top of the table to search for items you want to return.
   3. There is an additional option at the top of the table known as the ‘Add All Items’ button, which is used to add all the displayed items at once.
   4. You can also review the receipts and purchase orders you want to return before adding them.
   5. The table allows you to verify the received quantity that has already been invoiced.
   6. You can add the quantities you want to return, either as part of the receipt or the entire quantity.
   7. The price will be automatically retrieved from the purchase invoice, but you have the option to edit it if necessary.
   8. Finally, simply click the ‘Add’ button to include the item or items you want to return.

• Table for Loading Item Values to the General Ledger:

1. 1. This section on the return page is used to return items to suppliers without affecting inventory, due to defects or faults in those items that have been previously excluded from the company’s inventory, or for similar reasons.
   2. This process is used to reduce the company’s liability value related to the supplier without affecting inventory.
   3. An account from the general ledger accounts is selected to load the return value, according to the status of each transaction.
   4. For example, the “Defects Account” can be selected to reduce the company’s liability for the value of defects and load this cost onto the supplier.
   5. In addition, this section can also be used as notices to suppliers. It can be a reward granted by the supplier to the company or institution as compensation for a certain volume of purchases, and it can also be used in similar cases.
   6. An account from the general ledger accounts is selected to load the value of the notice, according to the status of each transaction. For example, if the notice is a reward granted by the supplier, the account designated for this purpose can be selected.
   7. Additionally, the system calculates the tax value automatically based on the registered tax types in the system.

When you have filled in all the details, you can click the ‘Insert Return’ button to create the return.”