Receipt Vouchers

This page reviews everything related to the receivable vouchers page, how to access the page, its features, and how to create a new receivable voucher.

To access the “Receipt Vouchers” page, please follow these instructions:

• Start by clicking on the “Finance” menu in the main menu.
• After that, click on “Entries” available in the top bar of the page.
• Then, press the link for “Receipt Voucher.”

Using these steps, you can easily access the Receipt Vouchers page.

Options and Features of the “Receipt Voucher” Page:

The Receipt Voucher page offers various options and features to streamline the process of recording receipts effectively. These features include:

• Multiple Receipt Sources in a Single Voucher: The system allows you to add multiple receipt sources in a single voucher, making it easy and efficient to record your receipts. This approach enables you to consolidate multiple receipts issued from the same financial account, whether it’s an in-house treasury or a specific bank account, by recording them in a single voucher.
• Customer Receipts: This page easily enables you to collect payments from your customers in a smooth and straightforward manner. The system allows you to execute receipt operations by selecting customers from the dropdown list available at the top of the page, labeled as “Received From.” Once you choose the customer type through the filter, another filter will appear displaying all available customers in the system. You can conveniently select the relevant customer for the receipt operation. When you select the customer, the general ledger account associated with the customers will automatically appear at the bottom of the page. This approach facilitates and simplifies the receipt process, providing a convenient and efficient experience for both you and your customers.
• Supplier Receipts: This page easily enables you to collect payments from your suppliers in a smooth and straightforward manner. The system allows you to execute receipt operations by selecting suppliers from the dropdown list available at the top of the page, labeled as “Received From.” Once you choose the supplier type through the filter, another filter will appear displaying all available suppliers in the system. You can conveniently select the relevant supplier for the receipt operation. When you select the supplier, the general ledger account associated with the suppliers will automatically appear at the bottom of the page. This approach facilitates and simplifies the receipt process, providing a convenient and efficient experience for both you and your suppliers.
• Linking Lines to Separate Branches: This page provides a detailed and organized view of the details. You can link each line of the voucher to a specific branch, making it easier to understand the accounting transactions in more depth and clarity.

Explanation of How to Create a New “Receipt Voucher”:

In this guide, we will explain in detail how to create a new receipt voucher, focusing on the essential steps and details to ensure the successful execution of this process.

• Basic Data for the Receipt Voucher:

1. 1. Creation Date of the Receipt Voucher: This date is automatically determined based on the current date, but you can modify it as needed.
   2. Receipt Voucher Reference: This is a unique number used to distinguish this voucher from other documents.
   3. Received From: It serves as a filter to choose the entity from which the receipt is made. This entity can be a customer, supplier, variable, or “Quick Entry” (using the quick entry feature to pre-set multiple accounts with their designated values and branches, facilitating the recording of recurring receipts with ease).
   4. Financial Account: Select the financial account from which the receipt was made, whether it’s a treasury or a bank account.

• Beneficiary Table of the Voucher:

1. 1. Select the General Ledger Account: Specify the general ledger account associated with the voucher, i.e., the transferring entity.
   2. Select Company Branch: Choose the appropriate company branch related to the current line.
   3. Analytical Sector (Optional): If needed, you can specify the analytical sector related to the line.
   4. Enter the Value: Specify the value of the line.
   5. Add Line: After filling in the details, add the line to the voucher. You can repeat this process as needed.
   6. Add Notes: You can add additional notes for each line or account, as well as a general note for the voucher itself.

Once you have completed all the details, click on the “Insert Receipt Voucher” button to successfully create the voucher. Be sure to follow the steps carefully to ensure the accuracy and success of the process.