Supplier Payments

“This page covers all aspects related to supplier payments.

To access the Supplier Payments page, please follow these instructions:

• First, go to the Purchases screen from the main menu by clicking on the Purchases option. After that, the Suppliers window will appear, and you should click on it.
• When you are in the Suppliers window, you will need to select the link called ‘Supplier Payments,’ which will allow you to access the page related to payments.

Options and Features of the Supplier Payments Page:

• On this page, you will find an option to use filters like ‘Date – …….…,’ which can be accessed by clicking on the filter icon located on the left side of the page. Using these filters, you can query the invoices in the system.
• You can view any supplier payment that exists.
• You can also view the accounting entry associated with any of these documents using a custom button located at the end of each transaction.
• You have the ability to print any supplier payment and keep a hard copy of it.

Explanation of How to Create a New Supplier Payment:

To create a new supplier payment, you can click on the available link on the page labeled ‘New Supplier Payment.’ Please follow the following instructions carefully:

• Basic Supplier Payment Information:

1. 1. Firstly, you will need to select the payee, which is the supplier you are dealing with, from the dropdown menu of available suppliers.
   2. Choose the financial account from which the payment to the supplier will be made.
   3. You can check the balance of the financial account before completing the payment.
   4. The payment date for the supplier payment. This date is automatically set according to the current date, but you can edit it if necessary.
   5. Each supplier payment carries a unique reference that can be used to identify it, and this reference is a serial number that distinguishes the payment from others.
   6. If there are bank charges related to the payment, please add them in the designated field.
   7. Additionally, you can select the branch of the entity from which the payment is transferred through the dropdown menu of entity branches.

• Invoices Table:

1. 1. This table is used to direct the paid amounts to your invoices, whether they are one or more, directly.
   2. You can verify the accuracy of each invoice through the available link.
   3. Once you have verified the invoice, you can add the customized amount you want to pay in the adjacent field for the respective invoice.
   4. The buttons next to each invoice provide options for ‘Pay All’ or ‘Clear Custom Amount.’
   5. If you decide to customize amounts for one or more invoices, those amounts will be automatically aggregated in the value field at the bottom of the page.
   6. If there is a discount on the payment, you can add the discount value in the designated field.

Note: When adding a discount to the payment, the invoice will be considered paid in full, but the payment amount will be the invoice value with the applied discount, and the value of this discount will be transferred to the general discount account.

• Additionally: the system allows you to add a payment amount directly without specifying its customization at the momen
• t, and you can customize it later through the ‘Supplier Customizations’ page.

• **When you have filled in all the details, you can click the ‘Insert Supplier Payment’ button to create the payment.”